The Best Software for Effective Meetings for Management Teams

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The Best Software for Effective Meetings for Management Teams

Although email is more like an official way of communicating, a massive number of management teams prefer face-to-face meetings. In fact, face-to-face communications are 34 times more successful than communicating through emails.

However, with more and more employees working remotely and preferring flexible work schedules, it has become difficult for businesses to ensure safe and effective communication and collaboration between the management teams. That is why online meeting tools are gaining more popularity in the business fraternity.

Although there are hundreds of free and paid online meeting tools, not every software possesses all the necessary tools for online meetings. Here is a list of the top five software for effective online meetings.

Top 5 virtual meeting software for management teams

1. Zoom

Zoom will definitely make it to any list of the best meeting software. A well-known name in the video conferencing world and boasting a wide array of useful features, Zoom is among the top choices of every management team.

From crystal clear sound to HD video to instant data sharing capabilities, Zoom has got it all covered. A lot of professionals and senior company officials have been switching to Zoom because of the low-quality video and audio in other meeting software. 

The best thing is Zoom is easy to set up, easy to use, and offers Linux OS and Chrome support for increased functionality. Apart from that, Zoom employs SSL encryption to provide maximum security.

Here is what you get with Zoom:
  • Whiteboarding
  • Screen sharing from tablets, laptops/desktops, and mobile phones
  • No limit on monthly meetings
  • HD voice and video
  • Option to record meetings
  • Breakout rooms
  • Customer support
  • Private and group messaging options
2. Board portal software

Board portal software or also known as virtual boardroom is a mega business software particularly designed as an online board meeting tool. Virtual board software makes sure that company board and management teams can seamlessly collaborate in a highly secure environment.

Apart from high-quality audio and video conferencing tools, board management software provides private messaging and group chat options. What sets the board portal apart from other meeting applications is its handy online meeting tools.

For example, management teams can prepare meeting agendas with the help of built-in agenda templates and easily send them to all participants. Meeting participants can give presentations and use laser-pointer to keep everybody focused on the points under discussion. With the board portal, it is easier to make meeting minutes and distribute them to meeting members.

Board portal software can be used as a reliable paperless meeting solution allowing to store, share, and access documents. Users can also annotate or edit documents, start online polls, and cast votes with the board software. In fact, boardroom users can sign any document online, and the meetings can be recorded.

Here is what you get with board portals:

  • Unlimited audio/video meetings
  • HD audio and video
  • Built-in meeting agenda and minutes templates
  • Private and shared annotations
  • 24/7 customer support
  • Option to record meetings
  • Data storage facility
  • Option to sign documents online
  • Supports mobile, desktop, and tablets

Some highly trustable board portals include Boardable, iDeals, BoardPro, Diligent, and BoardEffect.

3. Microsoft Teams

Microsoft Teams is a highly efficient video tool for tech giant Microsoft Corporation. The software is simply amazing when it comes to seamless collaboration between remote management teams and officials. With an exceptional structural design and ease of use, Microsoft Teams is easily integrable with other Microsoft tools such as SharePoint and MS Word.

Apart from that, the software can be integrated with Skype for business. Although Microsoft Teams is a feature-rich software, its video conferencing tools are second to none.

Here is what you get with Microsoft Teams:

  • 24/7 customer support
  • Integration with Skype and Microsoft Office tools.
  • Data storage and file sharing
 4. Google Meet

Previously known as Google Hangouts and an integrated part of G Suite, Google Meet allows 250 users (100 users in the free version) to participate in video conferencing simultaneously. It is also integrable with Google’s other products like Google Calendar and Gmail. Google Meet has become a handy choice for business teams and professionals because of continuous improvement in video and audio quality.

Here is what Google Meet can offer:

  • Waiting rooms
  • HD audio and video
  • Virtual whiteboarding to maximize collaboration
5. GoToMeeting

GotoMeeting was once one of the most dominating names in the video conferencing world, but so many alternatives have dented its growth. However, it is still one of the best online video meeting tools that suit different business environments.

The meetings in GoTo Meetings are end-to-end encrypted, and it offers “raise a hand” and online polling features.

Here are some notable elements in GoToMeeting:

  • Private messaging
  • Customer support
  • Unlimited meetings
  • HD video
  • Security
  • Screen sharing from mobiles, tablets, and desktops
Final words

Online meeting tools have become an integral part of modern businesses due to changing work practices. Businesses need to make sure that their remote teams can safely collaborate through digital channels. That is why online meeting software like Zoom, board portals, Microsoft Teams, etc., have become top choices for online business meetings. 

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